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Visa information

A Letter of Invitation is a proof that your submitted paper and registration application are accepted by the organizing committee of the conference CPOTE2018. The letter will be stated in English and may help with your visa application. However, it does not guarantee you a visa.

Invitation letters will only be issued once your registration and payment have been completed. Invitation letters will be sent only by e-mail.

The following data is needed to fill-in the Invitation letter: First name/Last Name, Date and place of birth, Citizenship, Travel document (passport) number, Date of issue of travel document (passport), Travel document (passport) valid until, Period of the intended stay in Poland (exact dates), Accommodation during the intended stay in Poland, Institution/person who will cover the cost of travelling and living during the participant's stay.

For those who require a visa, please note that the Organizing Committee has no control over the visa application process or the decision of the visa adjudicator in the embassy or consulate. The conference cannot be responsible for actual visa issuances. The process length varies from individuals; you’re strongly advised to start your application as soon as you can.

The Participants are strongly advised to start the visa procedure by sending the above stated data to Please note that the Conference cannot issue Invitation letters to accompanying persons and that the Invitation letter can be issued only for the duration of the Conference.

Should your application be denied, organizing committee cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the Embassy on behalf of the applicant.